Privacy Policy

Official Languages School Privacy Statement

Official Languages School is committed to protecting the privacy of your personal information. Official Languages School at all times collects, uses and discloses personal information in accordance with the Freedom of Information and Personal Privacy Act, R.S.O. 1990, c. F.31 (“FIPPA”), and other relevant legislation.

Official Languages School collects personal information at several points of contact. It collects personal information during the application process. It collects personal information from current students at various times and in various ways throughout their tenure with Official Languages School. It may collect personal information from alumni after their tenure at Official Languages School. It collects personal information from staff at various times and in various ways in the course of the employment relationship.

Personal information is collected and used for a number of reasons. In the case of prospective students, information is collected and used primarily for the purpose of making admissions-related decisions, including initial contact with the student, the creation, processing and maintenance of student applications, acceptance and registration with Official Languages School. In the case of students whose applications are accepted, and current students of Official Languages School, information collected before or after enrollment is also collected for the purposes of administering the student’s studies at Official Languages School, and to assist Official Languages School schooling providing academic and other services to the student. Information collected from prospective or current students before or after enrollment may also be used for the purposes of statistical analysis, research and marketing. It may also be aggregated, linked to other data, or otherwise used by Official Languages School for the purposes of reviewing, improving and developing Official Languages School programs, policies, and recruitment strategies, measuring program performance and assessing future program needs. In the case of Official Languages School staff, information is collected primarily for the purpose of managing the employment relationship.

Personal information may also be used or disclosed for purposes reasonably consistent with these purposes. Specific purposes for the collection of information will be set out at the time of collection where required and where distinct from the above. If no purpose is indicated, the information is collected and will be used for the above purposes, or purposes reasonably consistent with those set out above.

Official Languages School will use or disclose personal information where reasonably necessary to achieve the purposes for which it was collected, or where authorized or required by law to do so. Official Languages School may also make available personal information, as required, to third parties who provide services reasonably necessary to Official Languages School’s operations, or to the achievement of the purposes stated above. On occasions, personal information may be collected, used and/or disclosed in jurisdictions outside of Ontario. Personal information in different databases in the custody or control of Official Languages School may also be linked or aggregated in order to achieve the purposes set out above.

By providing your personal information to Official Languages School, you consent to the use or disclosure of personal information as set out above and to the extent necessary to fulfill these purposes. You have a right to withdraw your consent to the use or disclosure of your personal information, however this may have an impact on Official Languages School’s ability to provide services to you, including in the case of current students your ability to continue in your training at Official Languages School. Students wishing to withdraw consent in full or in part to the use or disclosure of their personal information should contact us for more information on the consequences of withdrawing consent.

Official Languages School will take all reasonable measures to safeguard personal information in its control, including but not limited to physical, technical, and operational measures. Official Languages School will require, by contract or otherwise, that any third party service provider to whom personal information is transferred has adequate policies and safeguards in place to protect that information. Official Languages School will ensure that information which is disposed of in accordance with Official Languages School policies and all applicable regulations is destroyed securely and in a manner which protects the privacy of the information holder.

You have a right of access to your personal information in the control of Official Languages School. To make such a request, or if you have any questions, comments, concerns, or complaints about privacy and our handling of your personal information, please contact us

If your complaint is not resolved to your satisfaction, we provide a mechanism for independent review by contacting the Information and Privacy Commissioner of Ontario.